Receptionist cum Admin Assistant role for leading Company based at Churchgate

Job Description:

Designation:  Receptionist cum Admin Assistant (female candidate only)

Location : Churchgate, Mumbai  (HO) .

Number of Opening : 1

Industry : Any

 Joining Requirement : Immediate Joining / One week/ within 30 days

Qualification: Graduate having good experience in the same role.

Experience : 3 to 5 years .

Job Description:

Front Desk Management

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Directs visitors by maintaining employee and department directories; giving instructions.
• Upkeep of reception area, tidy and presentable with all necessary material (pens, paper etc.)
• Attending all Incoming / Outgoing via EPBAX system and forwarding the same to the concerned person / Department or keep messages
• Organise courier pickups and dispatches.
• Ensure the list of staff extensions and mobile numbers is updated and distributed accordingly

Conference Room Management

• Ensure that meeting rooms are always presentable (neat, tidy and well stocked).
• Organise meeting rooms, food & beverages for guest (as required).
• Schedule internal and external meetings.
• Updating calendar based on conference room booking

Travel Desk Management

• Handling Hotel Booking and Travel Arrangements (as per requirement) -Airlines, Bus, Car and Railway)
• Taking care of cancellations and refunding of the bookings.
• Coordinating with Travel Agents.
• Maintaining complete record, files and documentation related to travel desk.
• Business trips scheduling for the team. Preparing itineraries, managing bookings (train/flights & accommodation) for travelling team members including keeping visa requirements(wherever required)

Expense Claim Management

• Collation of expense claims and coordination with accounting team for smooth record keeping.

Office Stationery Manager & Administration

• Manage pantry / office stationery supplies and maintain overall office appearance as a normal practice.
• Perform routine office tasks as necessary/Any other duties as assigned
• General administration of front office area/Managing Front Office Operations
• Maintains safe and clean reception area by complying with procedures, rules, and regulations. Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.

Key Competencies:

• Excellent Communication skills (written and verbal both)
• Candidate have an experience and open for Multitasking role
• Ability to Work Independently
• Visitor Management Skills
• Good interpersonal skills