Executive Assistant to the CEO

Job Description:

We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to our CEO. The ideal candidate will be a self-starter with excellent communication skills, attention to detail, and the ability to handle various tasks efficiently. The Executive Assistant will be crucial in ensuring the CEO's day-to-day operations run smoothly, managing schedules, coordinating meetings, and handling confidential information with discretion.

1. Calendar Management:

• Schedule and coordinate appointments, meetings, and events for the CEO.
• Anticipate scheduling conflicts and proactively resolve them.
• Ensure the CEO is well-prepared with the necessary materials and information for all engagements.

2. Communication:

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Draft, proofread, and edit emails, memos, reports, and other documents on behalf of the CEO.
• Manage incoming communications and prioritize messages for attention.

3. Travel Arrangements:

• Arrange complex domestic and international travel itineraries, including flights, accommodations, and transportation.
• Prepare travel expense reports promptly.

4. Meeting Coordination:

• Plan, coordinate, and execute meetings, both in-person and virtual.
• Prepare meeting agendas, take minutes, and distribute relevant materials.
• Ensure follow-up on action items from meetings.

5. Information Management:

• Maintain organized and up-to-date files, both electronic and hard copy.
• Manage and protect confidential information with the utmost discretion.

6. Task Prioritization:

• Assist in prioritizing tasks and responsibilities for the CEO, ensuring deadlines are met.
• Proactively identify areas for process improvement and implement streamlined solutions.

7. Project Support:

• Support the CEO in various projects, conducting research, preparing reports, and providing insights as needed.

8. Relationship Management:

• Build and maintain positive relationships with key internal and external contacts.
• Represent the CEO professionally and courteously

Qualification: Bachelor’s degree in business administration, Communication, or a related field

Experience: 2 to 3 Proven experiences as an Executive Assistant or similar role

Required Skills: 

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to handle sensitive information with confidentiality.
• Proactive problem-solving and decision-making abilities.
• Excellent interpersonal skills and the ability to work collaboratively with diverse teams.
• Flexibility to adapt to changing priorities and work independently

Interested candidate may share us your CV with Photo.  We prefer candidate staying close to Bommasandra, Electronic City, Bangalore location.  Outstation or distant candidates, please excuse.