RECEPTIONIST & ADMIN EXECUTIVE

Job Description:

Job Description Functional Responsibilities:
• Welcoming visitors and solving their problems – Maintaining Visitors Logbook.
• Answer incoming telephone calls & redirect them to the concerned team member.
• Taking and ensuring messages are passed to the appropriate staff member in time.
• Take delivery & making list of all official incoming & outgoing couriers and sort and distribute them.
• Handling queries and complaints via phone, Email and general correspondence.
• Managing meeting room availability.
• Handling printing & photocopying machines.
• Making and handling travel arrangements, booking hotels and conference rooms for the team
members.
• Arranging for audio-video equipment for the virtual meetings.
• Managing office inventory such as stationery, equipment and furniture.
• Overseeing office services like cleaners and maintenance service providers.
• Coordinating with the housekeeping staff for daily activities
Desired Skills and Experience Specialties:
• Minimum 2 years of work experience as a Receptionist, Admin Executive or similar role.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g. Printers and Photocopier machines)

• Good communication skills
• Professional Attitude and Appearance
• Multitasking and Time-Management skills, with the ability to prioritize tasks.
Educations Qualification:
• Any bachelor’s degree in Commerce | Arts | Business or its equivalent from recognized university.
Certification
• Certification / Diploma in Office Management from YMCA or YWCA (Mandatory)
Location
• Okhla Phase 3 | New Delhi