Secretary/Senior Secretary- Group Finance, Mumbai

Job Description:

• Responsible for scheduling and managing the Group Finance Controller’s calendar.
• Organizes and coordinates international/domestic travel and related requirements to include: travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports.
• Provides support in arranging Finance meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.
• Works closely with the Group Finance Controller’s on special projects and Audit and Finance & Investment Committee activities.
• Proofreads and composes routine correspondence both hand written and electronic, including donor and board communications and other partner related materials; prepares selective summaries and any follow-up actions for the Group Finance Controller.
• Supports and coordinates Audit and Finance & Investment Committee meeting arrangements including teleconferences and minute taking as required & Coordinates, plans, and organizes small-to large-scale meetings.
• Performs general clerical duties to include but not limited to; transcribing dictation, scanning, copying, faxing, filing, and data entry. Collects and opens mail addressed to the Finance/Accounting; forwards correspondence to appropriate staff for action.
• • Completes various forms, including: purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements, etc.
  • Contributes to the excellent reputation of the GFC office through professional, friendly and respectful interactions internally and externally.
  Performs other duties as required and/or assigned.