DOCUMENTATION & LOGISTIC EXECUTIVE - KOLKATA

Job Description:

Responsibilities:

1. Documentation Management:

   • Maintain accurate records of incoming and outgoing shipments, including purchase orders, delivery receipts, bills of lading, and shipping manifests.
   • Prepare and process shipping documents, customs declarations, and export/import permits in compliance with regulatory requirements and international trade laws.
   • Organize and archive documentation in electronic and physical filing systems for easy retrieval and reference.

2. Inventory Control:

   • Monitor inventory levels of raw materials, intermediate products, and finished goods to ensure adequate stock levels for production and customer orders.
   • Coordinate with procurement, production, and warehouse teams to track inventory movements, reconcile discrepancies, and update inventory records in the system.

3. Logistics Coordination:

   • Coordinate transportation arrangements for inbound and outbound shipments, including scheduling deliveries, arranging freight carriers, and negotiating transportation rates.
   • Communicate with logistics providers, freight forwarders, and customs brokers to coordinate shipments, resolve issues, and ensure timely delivery of materials and products.

4. Supply Chain Coordination:

   • Collaborate with procurement and production teams to forecast materials requirements, plan production schedules, and optimize inventory levels to meet production targets and customer demands.
   • Coordinate with suppliers and vendors to expedite orders, track delivery status, and address any delays or quality issues.

5. Quality Control Documentation:

   • Assist in maintaining quality control documentation, including certificates of analysis, inspection reports, and compliance documents for raw materials and finished products.
   • Ensure compliance with quality standards, specifications, and customer requirements throughout the supply chain process.

6. Customer Service:

   • Serve as a point of contact for internal stakeholders and external customers regarding order status, shipment tracking, and delivery inquiries.
   • Address customer complaints or issues related to logistics, delivery delays, or product quality in a timely and professional manner.

7. Process Improvement:

   • Identify opportunities for process improvement, efficiency gains, and cost savings in logistics and documentation processes.
   • Implement best practices, standard operating procedures (SOPs), and automation solutions to streamline workflows and enhance productivity.

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CONTACT - SHASHI PRABHA - 9302642415