Secretary to Sr. VP

Job Description:

Position: Secretary to Sr. VP

Salary: Up to 3 LPA

MBA or Post Graduate in Office Administration | Minimum 3+ years of experience as secretary

• Coordinate schedules/calendaring and keep the Sr. Vice President on schedule
• Coordinate travel for the Sr. Vice President including air and hotel arrangements, ground transportation, meeting preparation (i.e. presentations, documentation, logistics, etc).
• Prepare meeting packages, attend and record proceedings, prepare and distribute minutes, communicate committee decisions, and initiate and/or complete any required follow up.
• Facilitate internal communication (e.g. distribute information and schedule presentations)
• Assist in conducting monthly, quarterly, & annual reviews.

Size and Scope of Portfolio

Please provide information about the size of role (e.g. sales revenue, operating budget etc.).

• Understanding of working with senior management, senior volunteers (Boards and/or Committees)
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners
• Excellent knowledge of MS Office with Expert level written and verbal communication skills