Office Admin cum HR-coordinator

Job Description:

Core skills: Good communication skills, administrative and excel capabilities

We are seeking an experienced office administrator/executive assistant/HR coordinator to join our team. The successful candidate will be responsible for providing administrative support to our office, assisting with HR-related tasks, and working closely with the executive team to ensure the smooth operation of the office.

- Provides administrative support to the office by coordinating office services, such as office equipment and supplies procurement, mail distribution, and office layout planning, bank coordination.
- Manages executive team calendar, schedules appointments and travel arrangements, and directs phone calls and emails as necessary.
- Assists with new employee hiring- coordinating with recruitment agency, finding leads on online portals, coordinating with hiring managers to ensure timely and accurate information is provided.
- Maintains employee records, including personnel files, benefits records, and training records.
- Provides HR and administrative support to managers and staff on HR-related topics, policies, and procedures.
- Assists with recruiting efforts, including identifying qualified candidates, posting job listings, and coordinating interviews.
- Manages office expenses and budget, ensuring that everything is accurate and up-to-date.
- Prepares reports for senior management, such as monthly expense reports, HR metrics, and other ad hoc reports as necessary.
- Performs other duties as assigned.

Requirements:

- Bachelor's degree in business administration, human resources, or related field.
- 2+ years of experience in office administration, executive assistance, or human resources.
- Strong organizational skills and the ability to multitask in a fast-paced environment.
- Excellent interpersonal and communication skills, with the ability to interact with individuals at all levels within and outside of the organization.
- Knowledge of standard office practices and procedures.
- Proficiency in Microsoft Office
- Strong attention to detail.
- Ability to maintain confidentiality when working with sensitive HR and employee information.
- Strong problem-solving and critical thinking skills.