Documentation Executive

Job Description:

Should have knowledge of handling pre-post shipment documentation.

? Coordination with factories and other departments

? Prepare complete set of documents pertaining to import/export shipping documentation based on L/C and/or other credit terms.

? Get all required documents attested from the relevant authorities/ministries/chamber of commerce.

? Maintain a direct relationship with the Bank pertaining to all export/import procedures and documentation.

? Negotiating ocean freight from various sources. ? Complete paperwork for acquiring certificates/lab test reports for the required items.

? Prepare Sales and Purchase contracts, issue Certificate of Origin, Customs/Insurance declaration, Monthly delivery/sales report, issue payment vouchers, etc.

? Coordinate closely with the logistics/shipping Company/agents for scheduling and booking shipments to ensure smooth and timely cargo delivery.

? Prepare suppliers contracts and getting the same validated and filed.

? Prepare and file all documentation and relevant correspondences in line with the ISO 9001:2000 standards. Coordinate with suppliers and buyers to ensure smooth cargo operations. Prepare freight invoices and receipt vouchers for freight received. Track electronically the status of all the shipments and preparing a report of the same.