VICE PRESIDENT-COMMERCIAL

Job Description:

Description:

1 Effective control on accounts receivables and ensuring adherence to payment schedules.
2 Make statutory payments and taxes on time with nil penalties for late payment.(as defined)
3 100% compliance with all F&A standard procedures and report deviations.
4 Effective Budget planning of site, critically review budgets and take effective initiatives for costs effectiveness. 
5 Plan and implement effective internal concordant auditing system and ensure compliance of corporate audit observations.
6 Effective closer of A/Cs and implementation of preventive actions.
7 Nil variation in physical inventory and in receipt of non confirming material.
8 Timely & Factual analytical representation of data.

II Strategy & Planning

A.1 Effective control on accounts receivable and accounts payable.
A.2 Critically review budgets and take effective initiatives to control cost.
A.3 Implement systems for generating MIS & Costing analytical and factual reports through ERP
A.4 Conduct Periodic analysis, and timely present MIS & Cost reports with actionable recommendations to Corporate.
A.5 Comparison of budget factual data and submission of reports with actionable recommendation to concerned heads (operations & Projects)
B.1 To ensure optimum level of inventories with proper control system.
B.2 Develop new vendor for existing and new material requirements to minimize dependence on a narrow supplier base and ensure zero downtime in operation through timely availability of material.
B.3 Plan, evaluate and rationalize material costs to optimize utilization of procurement budget for the unit.
B.4 Timely and factual analytical representation of critically viewed data for ensuring effective and timely decision in all commercial aspect.
C.1 Anticipate and plan to implement HR initiatives with a view to establishing a culture of team work and ownership within the organization.

III Operations

A. Finance & Accounts:
A.1 Develop tools and systems to provide critical financial and operational information.
A.2 Analyze Cost Elements, their quantum and draw attention of the concerned towards cost control measures.
A.3 Prepare & Manage budget process and its controls across the unit - assist unit head in budget preparation.
A.4 Establish and continuously monitor adequacy and effectiveness of internal controls & systems in all areas of operation, including inventory, receivables, payables and capital expenditure.
A.5 Implement accounting procedures & policies and optimize usage of ERP across the unit
A.6 Ensure nil violation of operating procedures and policies in finance, accounts and relevant areas.
A.7 To establish and implement concurrent audit across the unit including physical verification of assets
A.8 To coordinate with corporate finance for all financial matters.
B. Admin & Commercial:
B.1 Ensure materials availability at site and ensure adherence to inventory control norms as defined.
B.2 Verification of bills against the received material and processing them through the defined channel for timely payments to suppliers.
B.3 To ensure effectiveness in all administrative activities related to site

IV Compliance & Risk Mitigation

A.1 To ensure 100% compliance with no penalties with statutory laws and F&A standard procedures.
A.2 Manage Control and monitor Finance and reconcile bank and financial statements.
A.3 Verify Account Bill passing & Reconciliation of suppliers, debtors & bank etc...
A.4 Advice unit head on credit risks and possible problems
B.1 Verify quotations and ensure negotiations of best terms and raise the PO through ERP as per predefined procedure.
B.2 Verify purchase bills and financial transaction with accuracy & in a timely manner
C.1 Ensure compliance with labour laws and regulations and ensure zero non compliance with statutory provision.

V Systems & MIS

A.1 Ensure 100% optimization of ERP Implementation across the unit.
B.1 Maintain and update data and records related to commercial activity and Physical stock on day to day base on ERP.
C.1 Ensure proper maintenance and documentation of all statutory records in relevant files, formats and statutory registers

VI Resource Management

1 Train, Develop and empower team members and enable them to take higher responsibilities.
2 To ensure effective talent acquisition and induction to establish foundation for retention of talent.
3 Create a culture of continuous learning to develop individual for organizational growth.