Front Office cum Office Secretary

Job Description:

About the Role:

We are seeking a highly organized and professional individual to join our team as a Front Office cum Office Secretary. You will be the first point of contact for visitors, manage administrative tasks, and support the smooth functioning of the office.

Responsibilities:

• Front Office Duties:

  • Greet visitors and guests in a friendly and professional manner.
  • Answer phones, screen calls, and direct inquiries to appropriate staff.
  • Manage the reception area, ensuring it is clean, organized, and well-stocked.
  • Coordinate visitor arrivals and departures.
  • Maintain a log of visitors and deliveries.

• Office Secretary Duties:

  • Provide calendar management and scheduling appointments for relevant staff members.
  • Manage and distribute incoming mail and parcels.
  • Prepare outgoing mail and correspondence.
  • Maintain office filing systems (physical or digital).
  • Order office supplies and equipment.
  • Manage petty cash and maintain expense records (if applicable).
  • Perform basic bookkeeping tasks (data entry, reconciliation etc., as required).
  • Assist with travel arrangements for staff (if applicable).
  • Prepare presentations and reports (as required).

Qualifications:

• Diploma/Bachelor's Degree (any discipline) preferred, but relevant experience can be considered.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Ability to prioritize tasks and work independently.
• Pleasant and professional demeanor.
• Discretion and ability to maintain confidentiality.