Assistant Manager- Contract Manufacturing-Production/ Dispatch execution at 2P units (Edible Oil), Bangalore

Job Description:

Business Title: Exe/Assistant Manager (2P unit) Contract Manuf.

Effective Date: Global Job Title: Exe/AM

Reports to (position):AGM Contract Manufacturing

Global Function: Operations Global Department: Industrial operation

Role Purpose Statement (Write a brief statement regarding the objective of the position and why it exists):

Ensure Food Safety, Quality Compliance & timely Production of Products manufactured at 2P/3P sourcing unit.

Product should be consistent to company requirement.

Main Accountabilities (List 6-8 major areas of responsibilities in order of importance, and purpose of these activities:

Tasks and Responsibilities:

• Production/ Dispatch execution as per plan by coordinating with 2P units and all other concerned stakeholders.
• Highlight the challenges on time in meeting the monthly plan for corrective action.
• Need to inform PM suppliers for tentative requirement of PM during the month so that suppliers can arrange raw material for PM accordingly.
• Follow up to get necessary Crude oil on time in 3P units for production based on Monthly production plans from RKM
• Monitor and control inventory of packaging materials in units and reorder of PM.
• Follow up with procurement team for rate card of different PM SKUs in concerned unit.
• Issue necessary Packaging material POs to vendors by coordinating with Mohali team.
• Follow up with PM suppliers for timely PM delivery in unit.
• Production Planning in 2P units based on dispatch requirements from supply chain and follow up with units
• Quality checking – Check and ensure that product quality is as per specs /Legal specs in chemical analysis and PCRO.
• Need to ensure that all PM receipt should be as per  specifications.
• Get necessary dispatch plans from supply chain dept, coordinate with logistics team for trucks and with units for timely loading and dispatch
• Ensure that units are filling all log sheets from material receipts to FG dispatch as per systems
• Ensure that standards are followed in filling machines, log sheets entered and preventive maintenance taken care
• QA systems- provide specs, procedures , training in  standards. Ensure all records kept properly for traceability requirements.
• Need to ensure that counter samples are sent from unit to nearest own unit for cross checking the analysis being done in sourcing units. Corrective action in case of any variation in results.
• Keep people management skills and ensure proper coordination between  and units without any frictions affecting the production and dispatch
• Attend quality complaints and follow up units for action plans and necessary closure.
• Provide continuous training for unit people to improve standards of production , process, QA, loading , Housekeeping and other food safety standards.

• Reporting of production/ dispatch/ available stock/ Ready stock for dispatch - details as per the standard MIS report.
• Dispatch entry of every invoice generated from 2P unit to be done in Mohali SAP system.
• To coordinate with unit and central QA to conduct food safety and quality audit every year for quality system strengthening and improvement. Follow up with unit to implement the gaps identified during the actual
audit conducted by central QA team.

Impact/Dimensions (Describe the strategic impact of the role / Using dollars and/or numbers, list the pertinent statistics of the position which clarify major areas of impact. Examples are: # of employees supervised, annual budget, annual sales/revenue):

Key Performance Indicators (KPIs) (Measurable outcomes that the position contributes to):

• Stocks availability – Overall Dispatch adherence from unit should be >95%
• Quality of product – 100% of the product dispatched as per specifications
• Customer complaint handling and resolution
• Major Opportunities and Decisions (Describe the more difficult and/or complex challenges or opportunities and decisions faced in doing work, improving processes or meeting customer needs. Where must position focus to be successful?): Management/Leadership (Describe the level of management and leadership skills required for the role. Identify key specialties, technical and knowledge areas necessary to accomplish responsibilities and desired results):
• Should be an oil technologist / Min.8 Years’ experience in similar role /Good coordination skill and leadership quality to coordinate with senior and junior management in both and sourcing unit sides to get the desired results.

Key Relationships, Stakeholders & Interfaces (External & Internal):

• Supply chain/ Logistics/ Procurement/Marketing/R&D/ Packaging development in cross functional teams/External stake holder like – Contract manufacturing units management team / PM vendors etc.
• Should have leadership skill and sound subject knowledge to train the persons concerned in 2P/3P units.
• Knowledge and Technical Competencies (Identify knowledge and specific technical competencies to accomplish the desired end results. Some examples are licenses & certifications and knowledge and abilities):
• Should be Technically competent/ Good leadership quality and value for commitment 
• Note: For behavior competencies please refer to the Leadership Model

Education/Experience (Identify types and length of education and experience needed to acquire the necessary skills and knowledge to accomplish the desired end results.

Some examples are education & training, and years of experience):

1. Should be a Chemical Engineer/ Oil Technologist having 4 Years of experience working in Edible oil field.
2. Sound knowledge about different oils, processing and quality checks techniques/ Basic knowledge of statutory requirement like FSSAI / Weights & Measure etc.
3. Sound knowledge of Packing material quality and check points to ensure right quality PM receipts in plant to pack. Should have leadership quality to educate/ train the persons in unit to ensure receipts
4. Good at coordination skill and knowledge of computers and report generation.
5. Travel to market & customer point on need basis for complaint handling, product improvements etc