Personal Assistant to the Director

Job Description:

1. To maintain and provide a support service for the Director of Facilities daily schedule, including forward planning of his workload, diary management and co-ordinating and collating all relevant.
   

2. To set appointments and meetings for the Director as requested including regular one to one meetings with the Director of Facilities and his/her direct.
   

3. To service meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary.
   

4. Respond and advise efficiently to all electronic or verbal enquiries for the Director and other Facilities staff, using their own initiative.
   

5. To liaise effectively with internal divisions/departments and external organisations on behalf of the Director of
   

6. To advise the Director of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects